Payroll Service | Vaysburg CPA

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Payroll processing • Tax filings • Year-end reporting

Professional Payroll Service

Dependable payroll support for small and growing businesses. Vaysburg CPA helps employers manage payroll calculations, reporting obligations, and accurate employee records so they can focus on running their business.

Request a Payroll Consultation Call (847) 494-7670

Payroll Services for Your Business

From routine payroll cycles to quarterly filings and year-end forms, we can tailor a payroll engagement to your company's workforce and reporting needs.

PAYROLL OPERATIONS

Payroll Processing & Records

Support for accurate, organized payroll administration.

Gross-to-net wage and salary calculations
Employee withholding and employer payroll tax calculations
Payroll registers and employee earnings records
Payroll deductions and employer contributions
Payroll journal entries and reconciliation support

PAYROLL TAX COMPLIANCE

Federal & State Payroll Reporting

Help with recurring payroll tax filing and reporting requirements.

Federal quarterly payroll tax returns (Form 941)
Federal annual unemployment tax return (Form 940)
Applicable state withholding and unemployment filings
Payroll tax deposit scheduling and compliance guidance
Review of payroll tax notices and filing discrepancies

Year-End Payroll & Additional Support

We help businesses prepare for annual reporting and resolve payroll accounting issues.

W-2 & W-3 PreparationPrepare year-end employee wage statements and the related transmittal based on reconciled payroll records.

Payroll ReconciliationsCompare payroll reports, tax filings, payroll liabilities, and general ledger accounts to identify discrepancies.

Payroll Setup & TransitionsAssist with establishing payroll records, reviewing employer registration requirements, and transitioning from an existing provider.

Payroll Tax Notice AssistanceReview IRS and state payroll tax correspondence and help determine appropriate responses or corrections.

Need independent-contractor reporting? We can discuss applicable Forms 1099-NEC and 1099-MISC separately from employee payroll.

INDEPENDENT CONTRACTOR REPORTING

1099 & 1096 Preparation for Independent Contractors

In addition to employee payroll services, Vaysburg CPA helps businesses prepare and file applicable information returns for independent contractors, vendors, and other reportable payments. We can help you determine which forms may be required, organize payee information, and meet federal and applicable state filing obligations.

INFORMATION RETURNS

Forms 1099

Form 1099-NEC: Reporting qualifying payments for services performed by nonemployees.
Form 1099-MISC: Reporting applicable rents, royalties, and other miscellaneous payments.
Other 1099 forms: Assistance with additional types of information returns when relevant to your business and filing requirements.
Review of contractor and vendor payment records and taxpayer information, including Forms W-9.
Preparation, recipient copies, and electronic filing assistance.

ANNUAL TRANSMITTAL & COMPLIANCE

Form 1096 & Filing Support

Preparation of Form 1096 when required to transmit paper-filed information returns to the IRS.
Review of IRS e-filing requirements; Form 1096 is generally not used for electronically filed Forms 1099.
Assistance with corrections to previously filed information returns.
Applicable state reporting considerations and filing deadlines.
Guidance on distinguishing independent contractors from employees for reporting purposes.

Form requirements, reporting thresholds, and deadlines vary by form and tax year. We review the rules applicable to your specific situation.

How Our Payroll Engagement Works

1. Review Your Payroll NeedsWe discuss employee count, pay frequency, states of employment, existing systems, and required filings.

2. Set Up a Reliable ProcessWe agree on payroll submission deadlines, employee data requirements, approval steps, and responsibilities.

3. Process, Report & ReconcileWe perform the agreed payroll services, coordinate required filings, and address exceptions as they arise.

Frequently Asked Questions

Can you handle payroll for a small business with only a few employees?

Yes. We can discuss payroll support for businesses with a small workforce, depending on the services and filing requirements involved.

Which payroll tax forms can you help prepare?

Depending on your engagement, services may include federal Forms 941, 940, W-2 and W-3, along with applicable state withholding and unemployment returns.

Can you help if my payroll records or filings are behind?

We can review prior-period records, identify missing filings or discrepancies, and discuss a correction or catch-up plan.

Do you handle payroll in more than one state?

We can review multistate payroll requirements and determine the appropriate scope of assistance based on the states involved.

Is payroll included in monthly bookkeeping?

Payroll Service is offered separately. If you also need financial reporting, see our Accounting & Bookkeeping page.

Do you provide direct deposit?

Available payment methods and any direct-deposit arrangements depend on the payroll platform and agreed engagement. Contact us to discuss your needs.

Do you prepare Forms 1099 for independent contractors and Form 1096?

Yes. We assist with applicable Forms 1099, including 1099-NEC and 1099-MISC, as well as Form 1096 for paper filings when required. We also provide assistance with electronic filing, recipient copies, and corrections.

Make Payroll One Less Thing to Worry About

Tell us about your business, number of employees, payroll schedule, and the support you need. We'll discuss an appropriate payroll service arrangement.

Request a Payroll Consultation (847) 494-7670

Payroll services, filings, payment processing, and responsibilities are subject to the agreed engagement scope. Employers remain responsible for providing accurate and timely information and meeting applicable obligations.

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